Go back to normal view


Bookmark and Share

Electoral Roll

St. Paul's Electoral Roll

Preparation of Electoral Roll 2019
Once in every six years the preparation of new church electoral roll takes place, which means that everyone has to come off the roll and re-apply. The next occasion for the preparation of a new roll is in 2019.  Our Electoral Roll Officer will be commencing this process prior to our APCM in April.  Application Forms will be made available in church, they are also available below.


Who are we?
The PCC of St. Paul’s Barton, Newport, Isle of Wight is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

Why do we process your personal data?
We use the personal data you provide on the electoral roll application form to enable us to manage, maintain and publish the electoral role in accordance with Church Representation Rules (CRR) to:

What is the lawful basis for processing your personal data?

  1. Processing for the purpose of determining eligibility, creating the electoral roll and use of the roll to calculate numbers for election to synod is necessary for compliance with a legal obligation.  The processing is a statutory requirement imposed by the Church Representation Rules, which means that you must give us this information if you want to be included on the electoral roll.
  2. Processing for the purpose of determining eligibility and creating or revising the electoral roll is carried out in the course of our legitimate activities, as this relates solely to members the Church of England in connection with its purposes.
  3. Processing for the purpose of publishing the electoral roll relates to personal data which are manifestly made public by the data subject.  When you apply to have your name added to the church electoral roll, the automatic legal consequence as stated in the CRR, (Part I Formation of the Roll 1(8) and Revision of Roll and Preparation of New Roll 2(1), 2(3) and 2(7)) is that your name and address will be published, and by submitting your application form you are making that data public.

Sharing your personal data
Your personal data will be shared within the institutional Church of England and with the general public.

How long do we keep your personal data?
We keep your personal data for 6 years after a complete review of the electoral roll.

Your rights and your personal data
Unless subject to an exemption you have the following rights with respect to your personal data:

Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the PCC Secretary of St. Paul’s Barton, Newport, Isle of Wight via our church website www.stpaulsbarton.co.uk or on 07817 610 561.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Download a copy of this notice >>

    View or download an Electoral Roll Form >>